DBA stands for “doing business as.” A DBA gives you the legal backing to operate your business under a different name other than your own name (in the case of a sole proprietorship) or the registered name of your business. A DBA is only used for branding purposes. A DBA isn’t a type of business structure and won’t protect your personal assets.
Please note that you can apply for a DBA when you first register your new business, or you can apply for a DBA later on if you decide to make changes to your business. It is important to state that a business can use a DBA to advertise, transact business, and open bank accounts.
If you plan to run your business in Arizona under any name other than your own name or the registered name of your business, you are expected to file a DBA name registration.
Also, since a company’s official legal name must include a business type designation—like LLC, Inc., or Co.—businesses that do not want to use that designation in marketing must register a DBA. Having said that, filing an Arizona trade name, also known as an Arizona DBA (doing business as), is an easy process that is achieved by filing online with the Secretary of State.
This article will help you understand how to file a DBA in Arizona. We will show you a step-by-step process on how to file a DBA in Arizona and what you need to do after filing your DBA. Without any further ado, let’s begin:
Steps and Requirements to Set Up a DBA in Arizona
Table of Content
- STEP ONE. Start with an Arizona Trade Name Search
- How can you tell if the name is available?
- Check if the URL is Available
- Set up a Professional e-mail Account
- STEP TWO. Register Your Arizona DBA
STEP ONE. Start with an Arizona Trade Name Search
If you intend to fill a DBA in Arizona, the first point of call is to search for a trade name. Please note that in Arizona, your Arizona trade name must be unique and must also meet Arizona’s business name requirements. To get this process started, you have to visit the Arizona Secretary of State’s website and search for your new DBA name to make sure it isn’t already in use.
The next step to take in this regard is to review Arizona’s naming requirements. In Arizona, your trade name should not include the following words and phrases without approval from the Arizona Department of Financial Institutions:
Bank; banker; banking; banc; banco; banque; credit union; deposit; savings association; building association; savings and loan association; building and loan association; savings bank; thrift; trust; and trust company.
How can you tell if the name is available?
To make sure you are not using another company’s name, it is best you conduct a name search on Arizona eCorp site.
Check if the URL is Available
If you want to give your potential clients a sense of professionalism, it is best you check to see if you can use your DBA name as a web domain. The customers you need are on the internet, so if you want to expand your brand and build your customer base, a business website is a necessity.
With so many people offering the service, building one won’t cost you a pretty penny and would pay off in the long run.
Set up a Professional e-mail Account
First impression is critical especially in business where your main aim is to win clients and customers. In this modern era, many people are becoming very selective and conscious when it comes to communication via e-mail. Spam messages from unwanted sources tend to make people scared of opening new messages, and this is where a professional e-mail comes into play. Some of the best professional e-mail services you should consider are:
- G suite
- Zoho Workplace
- Office 365Step
STEP TWO. Register Your Arizona DBA
Once you have sorted out everything that has to do with your DBA cum trade name, then you should proceed to file your trade name. Your Arizona trade name can be filed online with the Secretary of State. Please note that there are some important information you need to provide when filing your DBA in Arizona and they include:
- Name and type of entity registering the trade name
- Nature of the business
Please note that a DBA does not offer any legal protection for your personal assets in the event that your business is sued.
File an Arizona Trade Name
File Online on the Arizona Secretary of State’s Website
- $10 Filing Fee
- $3 Duplicate certificate (optional)
In other to effectively manage your Arizona trade name you might have to contact the Arizona Secretary of State’s office by calling them with these numbers; (602) 542-6187 or (800) 458-5842.
Renew Your Trade Name with the State
Please note that your Arizona trade name is not a one-off thing and you are required to renew it. Your Arizona trade name registration is active for five years. They must be renewed online and the renewal fee is $10. Arizona also recommends that the owner renew their registration beginning six months before its expiration date.
Only the current owner can renew a trade name. If the ownership has changed, the applicant must also submit an Assignment of Trade Name application. If the trade name registration has expired, the applicant must create a new online registration.
Change Your Trade Name
In Arizona, there is room for changing your trade name. If you want to change your trade name, you need to fill out a new registration. To amend your trade name registration with updated information regarding addresses, ownership, etc., you must file online. The filing fee is $3.
Withdraw Your Trade Name
So also, in Arizona, you can cancel your trade name online with the Secretary of State if you so desire.
A DBA is required for many businesses to legally operate and provides information on the people operating the business. In addition to the legal requirement, a DBA offers other benefits such as proving the existence of a business, opening a bank account under a business name, registering a merchant account to accept credit cards, and others.
Registering a DBA is just one small aspect of the business formation process. Forming your business, developing it, and protecting it against legal risks is an ongoing process that involves lots of time and attention.
Frequently Asked Questions
How Much Does It Cost To Set Up A DBA In Arizona?
In Arizona, the filing fee for normal processing is $10, which typically takes 2-3 weeks.
Do You Need A DBA In Arizona?
Arizona does not require the registration of a trade name or DBA in order to do some types of business under that name within the state. However, registration lets the company use the trade name to open bank accounts, enter contracts, and otherwise use the trade name as an official business name.
Can A DBA Be Transferred?
Yes, DBAs can be transfered to a third party. An owner may want to transfer their DBA to another person or entity for any number of reasons, with the most common being the sale of the business.
Can A Single Member LLC Have A DBA?
How Can You Register A DBA Name With The Arizona Corporation Commission?
The Arizona Corporation Commission does not register “dba” or trade names, and cannot advise you on “dba” or trade names. To register a trade name, go to the Arizona Secretary of State’s website. You can also register “dba” or trade names with the County Recorder’s office.
How do I change my DBA in Arizona?
- Call the Arizona Secretary of State’s office at (602) 542-6187 or (800) 458-5842, and renew your trade name with the State. Arizona trade name registrations are active for five years.
Can A Foreign LLC Do Business In Arizona?
A foreign LLC can do business in Arizona.
Where Do You Register Your Business In Arizona?
To file the Articles of Incorporation for a corporation in Arizona, you must submit your formation documents to the Arizona Corporation Commission online, by mail, or in person, along with the $60 filing fee.
Do You Have To Register Your Business In Arizona?
Yes, and as a matter of fact, your business must register with ADOR before conducting any taxable business activity in Arizona. When buying an existing business, you need to register the business too.
How Do I Add A DBA To An LLC In Arizona?
Start with an Arizona Trade Name Search. Your Arizona trade name must be unique and must also meet Arizona’s business name requirements.
Register Your Arizona DBA. Your Arizona trade name can be filed online with the Secretary of State.
How Do You Find Out If A Business Name Is Available In Arizona?
To search for the availability of your business name, you have to check if it is available on the ACC website. Check if there are trade names, corporations or LCC’s using the name or a possible variant. Navigate to https://azsos.gov/business under File, click on Name, and then Check Name Availability.
How Do You Change Your Business Name In Arizona?
To change your business name in Arizona, you need to prepare a document called “Articles of Amendment to the Articles of Organization” that states the LLC can amend its Articles of Organization by changing the LLC’s name to the new name. Determine if the LLC is managed by Members or Managers. Review the LLC’s Articles of Organization.
How Do I Renew My DBA In Arizona?
To renew you DBA, you would need to first call the Arizona Secretary of State’s office at (602) 542-6187 or (800) 458-5842. Arizona trade name registrations are active for five years. They must be renewed online. The renewal fee is $10.
What Are Other Names For An Arizona DBA Name?
A DBA, also known as “Doing Business As,” Trade Name, or Fictitious Business Name, is a name used by a business that is different from the legal name of the business. This name is often referred to as a Trade Name in Arizona.
How Often Should I Renew Arizona DBA?
Arizona trade name registrations are active for five years. They must be renewed with the online Trade Name Renewal form.
Can An LLC Use A DBA?
Yes, and this is so because a limited liability company can register a DBA, or “doing business as” name and still do business using the official LLC name. A DBA operates much like a personal nickname—you may use your nickname for some purposes and your full legal name for others.
What Is The Process Of Getting A DBA?
In order to do business under a DBA, you must complete and file the appropriate DBA forms and pay a filing fee, after which point you receive a DBA certificate. Depending on the state you may be able to file with a local or county clerk’s office, with a state agency, or both.
Is A Trade Name The Same As A DBA?
Yes, a trade name is also known as a fictitious name or a DBA (doing business as).
How Does A DBA Work Under An LLC?
A single LLC entity can operate with multiple businesses using a DBA. For a DBA to be used legally by the business owners, they are required to register the name in accordance with state laws where the business operates. A penalty is imposed on businesses when they fail to register a DBA prior to operations.
Can An LLC File A Dba And Still Do Business Under The LLC Name?
Yes, a limited liability company can register a DBA, or “doing business as” name and still do business using the official LLC name. A DBA operates much like a personal nickname—you may use your nickname for some purposes and your full legal name for others.
What Does A DBA Allow You To Do?
Registering a DBA allows you to transact business under the fictitious name instead of your personal name. Your bank requires a DBA to open a business bank account. Banks often require sole proprietorships and the partners in general partnerships to have a DBA before they can open a business bank account.
Do General Partnerships Require A DBA?
A general partnership is not required to use a DBA and always has the option of using its legal name, which is a combination of the last names of all of the individuals in the partnership.
Should You Have A DBA Or An LLC For Your Remote Business?
In my opinion, this will depend on what you want. But note that a DBA is less costly to maintain, but an LLC offers better benefits and protection. Expanding and selling a business, as well as generating funding, is also easier with an LLC. Also, a business owner does not receive personal liability protection from a DBA.
What Are The DBA Publication Requirements?
DBA requires three publications — once per week for three consecutive weeks. The first of these three publications must be within 15 days of filing the certificate to acquire your DBA. Proof of all three publications must be filed with the county clerk within 50 days of filing your DBA application.
Should I Hire A Professional DBA Filing Service?
If you don’t have the finance, you can choose not to hire a professional DBA filing service but on the other hand, while the process is fairly straight forward, you may still choose to hire a professional business services provider to acquire your DBA for you
Does A DBA Need A Separate Bank Account?
Sure, you would need a bank account for business if you operate under a doing business as (DBA) name. Please note that even if you operate as a limited liability company (LLC) or a corporation, you must open a separate business account. Sole proprietorships and partnerships without DBAs are not legally required to open a business bank account.
What Are The Disadvantages Of A DBA?
- DBA does not establish personal asset protection for your business, because your entity status does not change.
- Fewer Tax Benefits
- Fewer Liability Protections
- No Exclusive Rights to the Business Name
Does A DBA Have To File Taxes?
Not really, because an individual who registers a fictitious name (DBA) won’t trigger the need to file a tax return until you earn income or make a sale.
Should I Use A DBA For My LLC?
For the average person out there, the answer is no, unless you want to operate your business under a different name from the LLC. For most people who use a DBA, it means that they are operating as a sole proprietor.
Does Arizona Require A Business License?
Interestingly, Arizona does not issue nor require a state business license, however, most city/town offices issue business licenses.
If You Have An LLC Or Corporation, Are You Required To File A DBA Under That Name As Well?
No, and this is because if you have filed to become a corporation or LLC, you’ve already registered your business name and you don’t need a DBA.
If You Are Running A Sole Proprietorship Under Your Personal Name, Do You Need To File A DBA?
A sole proprietor is required by law to use his legal name to conduct business. Use of a DBA is always optional in every jurisdiction. If a sole proprietor does want to use a DBA, he must obtain permission from local authorities first.
Can A DBA Become An LLC Or Corporation?
Yes, a DBA can become an LLC or a corporation and interestingly, it’s easy to change your DBA to an LLC, and it doesn’t take much time.
What Is An Assumed Business Name Certificate And How Do You Get One?
An assumed business name is any name your business uses to operate other than its legal name. In some states, you must file for an assumed name certificate if your company does business under anything other than its legal name (or owner’s name(s) in the case of a sole proprietorship or partnership).
Do You Need A DBA If You Want To Sell Online?
A DBA is not required to start an online business.