As a small business owner, keeping track of the time your employees work will help you control labor costs, minimize compliance risk, and improve productivity among your employees. But doing this can be harder than you think.
If you think the best way to track your employee time-off and attendance in the field is to simply write down how many hours your employees work each day, then you are wrong. There’s more to proper record-keeping than just that. In addition to logging your employees’ working hours each day, you need to account for vacation days, sick time and overtime, among other things.
To ensure that the process goes smoothly and accurately, many small businesses use a time-off and attendance system, which allows them to easily manage the process of keeping track of when their employees are working and when they’re not. So, if you want to track your employees, nothing makes that easier than a time-off and attendance system.
A time-off and attendance system is a computer software package that helps to record when employees start and stop work, and the department where the work is performed. It also tracks meals and breaks, the type of work performed, and the number of items produced. Aside tracking when employees work, a time-off and attendance system also tracks when they are not working, which helps you reduce over-payments. And since it provides proof of attendance and work done, a time-off and attendance system will ensure compliance among your employees.
Now, there are so many time-off and attendance systems available, you can easily get stuck trying to figure out the best option. Here are three reliable time-off and attendance solutions you should consider.
3 Reliable Ways to Track Employee Time-off or Attendance in the Field
a. Kroonos Workforce Ready Time Keeping
If you need a solution that fully automates your employees’ time-off and attendance information, then Kroonos Workforce Ready Time Keeping is a good option to consider. A cloud-based solution, Workforce Ready provides an arrangement where your employees can clock in and out via mobile devices, computers, and time clocks. It can also manage a variety of employee types, including those who are hourly, salaried, and contracted.
Kroonos Workforce Ready Time Keeping has a GPS feature that tracks the locations of mobile emploees each time they clock in or out. It also gives employees the ability to check their work schedules, review benefit accruals, and request time off.
If you want to get the most out of Kroonos Time Keeping software, integrate it with human resources, payroll, and tax solutions. All these are available as addon applications also developed by Kroonos.
Tsheets doubles as an employee tracking and employee management system. It enables employees to clock in and out using their desktop or laptop computers, as well as their mobile devices. And like Kroonos Time Keeping, it also offers a GPS option that lets you know where your employees are starting and ending their day. And aside clocking in and out, your employees can use Tsheets to manually allocate time to custom fields, tasks, or projects.
Tsheets also allows you to manage your employees’ time off, sick days, and holidays. Overtime alerts, timesheet approvals and the ability to tell which employees are working at any given time are additional features that come with Tsheets.
c. TimeForce II for small business
Another cloud based system, TimeForce II is designed to help you easily and accurately collect and organize employee time data. It keeps track of the time your employees work as well as their holiday pay, overtime, and other time and attendance records.
With TimeForce II, your employees can clock in and out using either a web browser or a simple time card. And being a cloud-based system, it is always readily available to you and your employees, and it requires no IT maintenance.
TimeForce II offers a wide range of additional features, such as time-off request notifications, time-off denial notes, time-card error notifications, and role based security options that control what part of the system each employee is able to see or access. The system also offers a mobile application that allows employees to clock in and out using their smartphones.
As stated earlier, there are more than countable time-off and attendance tracking systems available to you. But we decide to stop on these three because they are complete with whatever you need for effective employee tracking and employee management.
So, if you always thought you can handle the whole process manually, by now you should be convinced that you can achieve that without the aid of these systems.