Do you want to promote your catering brand and get jobs from clients? If YES, here are 17 smart tips on how to get catering contracts for events and weddings. The success of a catering business usually depends on the number of customers, both new and returning, who book your contracts. Without these contracts, your business may be idling away, and anytime you are less busy, you are losing revenue.
In order to keep your catering business viable, you need to find ways to keep your business in the faces of people so that they can think of your catering business first when they have events and weddings around the corner. Events and weddings are usually a frequent occurrence, but you may not have been able to snatch such opportunities. Outlined below are ways you can get more events and wedding contracts for your catering business.
14 Steps on How to Get Catering Contracts for Events and Weddings
Table of Content
- Decide the kinds of events you want to serve and how many
- 2. Start your research
- 3. Update Your Website
- 4. Have Eye-Catching Photos of Your Menu Online
- 5. Build your offline image
- 6. Network/promote your business
- 7. Make good use of your social media
- 8. Join Local Groups
- 9. Reach out to local event venues
- 10. Focus on word of mouth
- 11. Work with local food bloggers
- 12. Ask for Referrals
- 13. Check out your local farmers market
- 14. Take samples to targeted locations
- 15. Form partnerships with complementary businesses
- 16. Find seasonal events and figure out how to get involved
Decide the kinds of events you want to serve and how many
Before you start looking out for event contracts, you have to first determine the kinds of events you want to cater and how many you can handle at a time. Write down the number of days or weekends each month you’re hoping to fill with events.
Keep in mind also that some events may be for a single evening, while others could be a three or four day affair—you’ll need to keep these factors in mind when you begin applying to events, as you shouldn’t apply to a long event if you won’t be able to commit to the schedule. Deciding which events you would like to cater would help you to know how to channel your search.
2. Start your research
Now that you have a general idea of how many events you’re looking to serve each month, you have to take those numbers and triple or quadruple them—the figures you come up with are the number of potential events you should try to find. You almost certainly won’t be accepted to every event you apply to, so it’s important to find as many as you can to start out with.
Search for all types of events happening in your city that are within your niche. Take down information on the events as you find them—including the date, name of the event, website address, contact information for the organizers, registration or application deadlines, and a rating to track how interested in the event you are. This will help to speed up the process when it comes time to begin applying.
3. Update Your Website
If you haven’t noticed, websites are the models of the internet. The more compelling a website looks, the more interest it garners from web surfers. Keeping a clean and polished website is really important and should never be compromised. Your website is the mirror of your business; if it looks a mess, you can be sure that a potential client will think your food truck is the same.
Visitors might have had zero interaction with your actual business, and will be judging your capabilities based on the look of your website. Interested parties might receive recommendations, find your name in a web search, or be led to your site by a magazine article. Don’t let your site scare off customers. It’s worth investing in an update to attract more customers.
4. Have Eye-Catching Photos of Your Menu Online
Of course, the next best thing to actually tasting food is to have eye-catching photos one can stare at. This strategy works all the time, so you need to make sure to add mouthwatering images of your food. Get high-quality photos, and you may not need to spend much to get this.
Make a friend that is a photographer or hire a college student that’s majoring in photography. Keep an updated version of your menu online, and to boost interest in your catering abilities, suggest a menu with special dishes. To round out your site’s gallery, upload one or two photos per event category to show how versatile and accessible your menu is for different crowds.
There is one other thing to be wary of, and that is menu prices. You should ensure that you don’t attach prices to your menu. Prices distract viewers from the quality of the food and your experience. Without prices, you also have the flexibility to maneuver costs depending on the event.
5. Build your offline image
A catering business is all about presentation. Every caterer should have three critical promotional items: a well-designed brochure with detailed, hi-resolution, professional images; an active Instagram account; and a YouTube channel showing some of the art that goes into the creation of your meals. This would ensure that you have something to show clients who want to see what your creations look like. Trust me, a lot of clients would not look your way of you do not have these.
6. Network/promote your business
Being a caterer involves more than just making great food. If your customers don’t know you cater, then they won’t know to seek you out. The more people that know about your service, the more likely you are to land catering gigs. As the owner, you are responsible for spreading your business’ name throughout the community. Get out there and meet event professionals and other business owners.
While business owners might have large companies—or can recommend you to their peers, event professionals help produce special events. Music concerts, political fundraisers, and corporate galas are just a few examples of the types of gigs an event professional would need a caterer for.
If you really want to get creative, then you can advertise your catering services on taxis or other mobile means. you can equally print out flyers and pass them out at stores, weddings and other events, especially those you cater. If you’re not sure where to start, first join your local department of commerce, then, visit the happening places in your area. Don’t be shy when introducing yourself and your business.
In this day and age, catering business owners have to market/advertise their services if they plan on taking their businesses to the next level. Not only that, but thanks to social media, marketing your business won’t cost a fortune. Posting to your social media networks will literally cost you zero dollars, so why not market the catering side of your business in that fashion? Yes, this option would take some of your time, but I bet you that it is time well spent.
8. Join Local Groups
If you are a corporate events caterer, you really need to join your local groups. That’s where you’ll find your clients and that’s where you can talk about what the best and freshest foods you have available.
You can also share articles about how to host a great holiday party and how you can really make sure that the event is a success. As with all social media, you get out what you put into it, and if you’re able to showcase yourself as an expert caterer, you’re really going to stand out amongst your clients.
9. Reach out to local event venues
Many venues provide their customers with a list of preferred vendors when someone books the venue for an event. Contact the popular wedding and event spots in your area and figure out how you can become a preferred vendor. This may mean a little extra work on your end to obtain the necessary licenses and insurance that each venue might require, but if you are one of a few preferred options for a large event, the payoff is so worth it.
10. Focus on word of mouth
Word of mouth has been hailed as a caterer’s best tactic. It’s really effective as people trust information that was provided by a close friend or family. It you have recently catered an event, it is important that you make your contact information available to event attendees.
One subtle method is to leave business cards at the bar and with servers and bartenders.” Again, you can just simply ask. Take your list of all of all of your customers and call or e-mail them. Ask them if they know of anyone seeking catering services right now, and if they can give you a personal referral.
Then, contact the referrals they give you and see what happens. People are more likely to hear business pitches from referrals from people they know. You may be surprised at how many new catering clients you can get this way.
11. Work with local food bloggers
One other very effective way to get wedding and event contracts is to liaise with food bloggers. You can target recipe blogs and posts that include recipes and tips. If you specialize in cakes alone, you can target wedding or event blogs.
You can even offer up a little discount when people contact you via those blogs. Bloggers are specialized is writing catchy articles that can attract people to your business, so you should endavour to make use of their services. They may cost you a bit, but that cost is generally worth it. Just make sure you choose a blog that has great readership in your local area.
12. Ask for Referrals
Another tried-and-true method to get event and wedding contracts is referrals. You should ask existing customers, friends and family members for leads. You never know where they might lead. You don’t have to stick within the box of corporate catering and know that there are people who would love to refer you.
Become active in communities where people are going to need your services, so when they need you, you will be the first in mind. Plus, referrals cost no money and very little time, making it a perfect tactic for the busy catering professional.
13. Check out your local farmers market
You may be wondering what a farmers market has to do with event catering, but you have to know that these are great publicity venues. You can whip up one of your specialties and take them to a local farmer’s market for sale, while promoting your services with banners, flyers and in-person conversation.
For example, if a caterer specializes in lavender and lemon cake, they can sell slices of it. Once consumers taste it and realize how good it is, they may book the caterer then and there or think of them for a future event.
14. Take samples to targeted locations
Asides farmers markets, there are other targeted locations you can key into to promote your catering business. Some of these places are offices, parties, book lunches etc. You can sample trays to local offices and some of these events happening around your area. If your offerings are loved by the people, you can easily get other contracts from there.
If you take your samples to offices and they are loved, you can easily land a contract to start supplying lunches to employees in the place, or to start supplying catering services for official meetings. You can equally focus on nonprofits and community foundations by offering more affordable, tax-exempt options. It can be a lucrative tactic since many nonprofit organizations host annual galas and other events.
15. Form partnerships with complementary businesses
Another good way to land catering contract is to form strategic partnerships with businesses in the same sector as your own. You may wish to look for ancillary event services, such as rental equipment companies and florists, and co-market their individual companies to prospective clients.
Most times, people having events ask for recommendations from people they know that work in a similar industry, like asking a florist a nice catering business they know. What you need to do is find some of these businesses that complement your own and offer them a sort of contract that can work for both parties. You can even offer to give them some commission for every job they bring your way.
16. Find seasonal events and figure out how to get involved
Many cities offer holiday markets, tree-lighting ceremonies, or parades. Try to get involved by offering small, discounted (or free) samples to hand out to the public along with your catering menu. This gains exposure for your company at moments when they are already thinking about their holiday plans.
Frequently Asked Questions
What Is Included In A Catering Contract?
A well-written catering contract includes a clear outline of the obligations, timelines, and payment schedules for both sides entering the agreement. It should include the client’s expectations regarding the food service, delivery dates, and menu; and your expectations related to fees and payments.
What Is A Catering Contract?
A catering contract is an agreement between a customer and a caterer to provide catering services such as to supply food for a specified period or a particular event according to the terms and conditions set out in the agreement.
Who Should Use A Catering Contract?
Any business that is into catering services are supposed to use catering contract. Some specific examples of businesses that might want to use a caterer contract include:
- Full-time catering businesses
- Part-time and seasonal catering businesses
- Employed cooks and chefs who cater alone on as a side-hustle
- Restaurants that offer catering in addition to traditional dining
What Is A Delivery Caterer?
Catered food is generally prepared in one of two ways. One is on-site prep done in a mobile kitchen, and the other is catering delivery – where food has been prepared off-site in a catering kitchen.
Why Is A Catering Contract Important For Caterers?
A catering contract is important for caterers because it will protect you from liability and any unforeseen events that will likely come up while carrying out your business as a caterer. A good catering contract protects both parties in case something goes awry, and it is an indispensable part of doing business as a caterer.
What Is The Average Profit Margin For A Catering Business?
Well, catering businesses range in size and business model, but generally, although CoGS may be the same between catering and FSR, catering can operate with much lower overhead costs. Profit margins average 7 to 8 percent for catering service businesses.
What Situation Requires A Catering Contract?
Any catering services that are contracted to a caterer requires a catering contract especially if it is a corporate organization that is giving out the catering contract.
What Do Catering Services Offer?
Catering is the business of providing food service at a remote site or a site such as a hotel, hospital, pub, aircraft, cruise ship, park, filming site or studio, entertainment site, or event venue.
What Is The Use Of Catering Agreement?
A Catering Agreement is a specific type of Service Agreement whereby one entity, the caterer, contracts to perform catering services at a specified event or events for the other entity, the client. In these agreements, the caterer can be either a business or natural person, and so can the client.
What Information Should A Catering Agreement Cover?
A good catering agreement will cover the duties, timelines, and payment schedules for the caterer and the client. The catering agreement should indicate the type of food service the client wants, the menu, and delivery dates as well as when you expect to receive a payment and the due date.
What Should Be In A Catering Contract?
In addition to the menu- and service-related items, the catering contract should include standard contract terms and conditions, including:
- Basic contract information
- Final date for any changes
- Health and safety requirements
- Cancellation policy
- Breach of contract
What Are The Disadvantages Of Contract Catering?
Well, the probable disadvantages of contracted catering services are: that handing over the operation to a contractor means losing day-to-day control over service levels and standards.
How Do You Get Hotel Contracts For Catering?
In order to get hotel contracts for catering, you just have to approach the hotel with a collection of your works, that is your catalog. You can also leverage on your network and referrals from people who are connected to the hotel.
How Does Contract Catering Work?
Catering contracts are legal agreements entered into between the client and caterer to supply food and refreshments in the workplace, for a specified period. Contracts should be fair to both parties and be able to give accountability and value to the client as well as a realistic reward and/or incentive to the caterer.
How Do You Get Clients For Your Catering Business?
You can get clients for your catering business from any of the following;
- Reach Out to New Venues
- Set up Google Alerts
- Contact Real Estate Developers
- Use Social Media to Listen
- Filter Your eRFPs
- Don’t Underestimate Word of Mouth.
- Email Your Past Clients and Prospects
How Do Businesses and Organizations Choose A Contract Caterer?
When it comes to choosing a contract caterer to cater for an organization, the organization usually call for caterers to submit proposals or tender bid, the caterers that submitted their proposals are screened, the successful ones are invited to defend their proposals and the best of the all is chosen and awarded the catering contract.
What Do Contract Caterers Do?
A contract caterer is a company that provides catering services to a business or organization (its client) for a specific length of time. In some cases, services are paid for by the client, such as an education authority or a company, for the benefit of their students or employees.
What Is the Advantage Of A Contract Caterer?
The major advantage of a contract caterer is accountability. Contract caterers hold the risk and responsibility for achieving success. Inspiration and ideas will be driven by them and tailored to client needs. The caterer is accountable for all catering costs and reports at the detail level that suits the client.
What Does A Catering Company Provide?
Catering companies provide food and beverages for a wide variety of events. Their services help delight guests and often set the tone for the experience. Some catering companies offer customized menus while others create packages.
How Much Does Corporate Catering Cost?
You can expect corporate catering to cost somewhere between $5 and $90 per head. This will all depend on what type of catering style you’re after, as well as staff hiring, timing, and size.
How Do You Get Catering Contracts In Bangalore?
To get catering contracts in Bangalore might be tough, join a catering association or a home cooked food delivery network like Oota Box. As being a member of a network gives you instant visibility & credibility. You may also get advice from experienced and prestigious companies in the market.
What Is Corporate Catering?
A professional corporate catering service can help a business in executing a stress-free event. The entrepreneur or the organizers are given space to concentrate on the business at hand.
What Questions Do Clients Ask When Hiring A Caterer?
- What kind of foods are your specialties?
- What would you recommend?
- How do you present the food?
- What is the estimated cost?
- How will you handle last-minute or dietary requests?
- Do you provide a sampling of the menu?
- Will The Food Be Prepared Onsite Or Brought To The Event And Reheated?
- Can You Provide Additional Equipment Such As Tables And Chairs?
- Will you supply waiters and waitresses?
- Are there any extra charges?
What Are The Types Of Catering?
Here are the six different types of catering:
- Corporate Catering
- Wedding Catering
- Social Event Catering
- Concession Catering
- Food Truck Catering
- Restaurant Catering
What Is The Biggest Catering Company In The World?
FTSE 100-constituent Compass Group. As the world’s largest contract catering company, FTSE 100-constituent Compass Group operates in 45 countries and employs close to 600,000 people, with North America as its largest market. It services a wide number of sectors, from business to defense, and includes the U.K.’s National Health Service among its clients.
Does A Caterer Always Need To Write A Contract For Catering Services?
Well, it depends on the caterer and of course the clients they are catering for. But over and beyond, it is very important for a caterer to always write a contract for any catering services they are involved in. It will surely protect their business from liabilities in case any goes wrong.
What License Is Required For A Catering Service?
You will need a business license or business permit in most places, which gives you the right to conduct business in your area. A local government agency usually handles permit applications and issues these documents.
What Is A Standard Catering Deposit?
The standard catering deposit amount is 50 percent of the total catering bill. This percentage is factored in after all costs — including sales tax — have been calculated.
How Do You Pay For Wedding Catering?
The average cost per person for a wedding in the United States is $40 for a plated meal and $27 for a buffet. Adding an open bar typically ups the cost by $15 per person. You should tip a caterer between 15 percent and 20 percent of the final cost.
How Do You Write A Catering Quote?
You should take note of the following points if you are preparing a catering quotation:
- The date of order.
- Food items required for catering service(s)
- The quantity of food required.
- Name of the event and the date of the event.
- Price for each item(s) and subtotal price.
How Do You Calculate Food Per Person When Catering For An Event?
While there is no perfect formula to calculate how much party food and drink you will need, there are some basic guidelines that usually ensure a successful party. The easiest rule is the “One Pound Rule.” Provide one pound of food for each adult guest (not including drinks or dessert).
Can A Catering Contract Be Evaluated By An Attorney Before I Sign?
Depending on who is contacted, some lawyers will not even accept requests to review contracts that they didn’t draft. An easier approach worth consideration is to request help from the On Call network. When you become a Premium member, you have the ability to ask for a document review from an attorney with experience in business or ask additional questions related to your catering contract.
Why Are Contracts Important In Business?
Contracts are important in business because contracts provide a written document that outlines the full understanding of the business relationship and scope of the work so that no one can claim any misunderstandings later down the road. They specify exactly what rights are being purchased and what rights you’re retaining. They’re binding and legally enforceable.
What Do You Do If Your Customers Don’t Pay Your Invoices?
Here are some of the things you can do if your customers don’t pay your invoices;
- Discuss all costs and payment terms before you begin a project
- Bill for work upfront
- Send invoices right away
- Be persistent with late customers
- Charge late fees
- Set up a payment plan
- Hire an attorney
- Take clients to small claims court