Do you want to run a commercial cleaning business and want to get government contracts? If YES, here are 7 guaranteed steps to get government cleaning contracts. Taking enough time to gather adequate information on what it entails to get cleaning contracts from the government usually ensures that your work is simplified in the event that an offer comes up.

There are opportunities for small businesses as the federal government reserves one-fifth of the total available federal contracts for them. This is a great opportunity that small janitorial and cleaning service providers can take advantage of, and this article would serve as a guide to show you how this can be done. Before making efforts to get cleaning contracts, the following should be considered.

Type of Contracts to Look For

There is a wide range of janitorial services contracts, and there are usually as many as a hundred opportunities available each day in the United States. Open bidding opportunities are regularly posted by local, state, and federal government agencies and small businesses can send in their proposals to show interest.

  • Spot Bid

A common type of government contract is the “spot bid.” In this contract, the company that wins the contract performs a job, and once the job ends the contract expires. There are also government contracts that can last for as long as a year or more than that.

How Pricing is Calculated for a Cleaning Project

The surface area of the property to be cleaned is the major determining factor by which the prices of janitorial and cleaning contracts are calculated. When preparing a proposal, the company will usually include the wages of employees, cost of supplies, insurance, etc.

There is also room for profit which the company expects to gain after the job is done. This can be between 20-30%. The company will also take into consideration any additional jobs but they are required to ensure that the accurate prices are indicated.

How to Apply for Government Cleaning Contracts the Right Way

i. Proposal List

Getting an invite to present an offer or an open bidding process are the two methods that are usually implemented in getting Government bid proposals. The government agency usually decides on what process to adopt in getting companies on the bidding list, and this can change depending on what agency is concerned.

Some require that you become a qualified vendor first, which could include submitting copies of your insurance documents or business licenses, while other agencies just ask that bidders respond to their requests for proposals.

ii. Request for Proposals

The request for proposal gives a clear statement of all jobs required of the contractor, insurance, wages, pre-bid meetings, interviews, etc. A date on or before which a response to the RFP must have been sent is also included. The proposal will also give a detailed explanation of how the contracts will be awarded and a guideline for you to follow when giving a quotation and for your response.

iii. Review the RFP

A request for proposal (RFP) is a document that solicits a proposal. Going through the RFP helps you get a more in-depth understanding of what is required of you and how you should go about sending feedback. It is good to have a small book to note down points which you feel are most significant.

Some documents which you may be required to provide include resumes of your key company officials and appropriate business licenses. It may also state a standard that you should follow in giving your response.

This can help you determine areas in which you are lacking and decide on measures that can be put in place to fill up those voids. A security clearance may be needed for your employees to work in these government buildings which you may need to look into or if needed you can allocate portions to each of your company managers to handle.

iv. Obtain Your D-U-N-S Number

A D-U-N-S number or Dun & Bradstreet number in full is a nine-digit number that is used to specify where your business is located. If you have more than a single business outlet, you will need to get one for each outlet. This number is a necessity for any company interested in making a bid or an offer for a government contract.

This includes janitorial companies as well. It is quite easy to get a D-U-N-S number, and it is also free. The requirement for getting the number is to complete paperwork where you specify your Business Name as well as the size of your business.

v. Complete SAM Registration

The System of Award Management, also known as SAM, is a system used by the government to get information on companies that bid for contracts. Any company bidding on federal government janitorial contracts is required to have a SAM registration.

The North American Industry Classification System code also known as a NAICS code, is requested on the paperwork, so you will need to use 561720, which is the code for janitorial services. Getting a SAM registration makes it easier for companies, as well as government agencies, to easily locate your business when the need arises for a janitorial service.

vi. Search for Opportunities

There are many ways to get contracts and you don’t need to wait around until an opportunity to bid arises. Visiting sites such asFedBizOpps at FBO.gov or signing up for the GSA Program, which is a federal program geared to help service companies such as janitorial companies, get on an approved vendor program.

Another site, GovCM.com is used to sort janitorial services according to states. Forming a partnership with businesses that include the minority, veteran, or woman-owned provides more opportunity for you as some opportunities are only open to these classes.

vii. Provide Complete Bid Information

Giving detailed information is important when the opportunity comes to place an offer for a janitorial contract. A Request for Proposal document is usually issued by the governing agency, and this gives you the means to explain why you think you are more suited for the job than your competitors and your disposition towards all the services required of you.

It is important you describe in detail your degree of exposure as a business owner as well as the amount of experience that your staff has been able to accumulate while providing these janitorial services. You should send in your offer before the deadline stated and be sure to return to the agency at a later date for results.

Frequently Asked Questions

1. How Do You Get Cleaning Contracts With Offices?
  • Create a website
  • Establish a referral program
  • Partner with local organizations
  • Provide exceptional service throughout the bidding process
  1. How Do Schools Get Cleaning Contracts?

The following are how to get cleaning contracts with schools;

  • Ensure your employees can pass a background check
  • Keep your turnover rate low
  • Be detailed with your bid
  • Offer green cleaning
  • Start small
  1. How Do You Bid For Cleaning Contracts?
  • Do your homework
  • Be detailed about it
  • Decide on a bidding formula
  • Review your bidding process regularly
  • Choose staff members and calculate costs
  • Don’t overlook the level of effort required
  • Reference past jobs using accurate time tracking data
  1. How Do You Win A Cleaning Contract?

The following are some tips you need to win a cleaning contract;

  • Develop a good website
  • Establish a referral program
  • Partner with local organisations
  • Provide exceptional service throughout the bidding process
  1. Where Can You Find Cleaning Contracts?
  • Janitorial Bid Network
  • Government contracts
  • GovernmentBids.com
  • FindRFP.com
  • BidSearch
  • BidPrime
  • BidNet
6. How Do You Get Your First Cleaning Client?
  • Social media
  • Customer referrals
  • Recycling marketing campaigns
  • Optimize your website content
  • Building a professional network
  1. How Much Should I Charge For Cleaning Offices?

The cost for cleaning offices is about $220 for a 2,000-square foot office. On the other hand, most businesses pay between $140 and $300. But costs could run as low as $80 and up to $1,000 or higher for a space of this size.

  1. How Do You Bid For Commercial Cleaning?
  • Find cleaning gigs
  • Learn about the job site
  • Understand the bid requirements
  • Determine how to price your bid
  • Understand the job and requirements
  1. How Much Money Can You Make From A Cleaning Business?

A cleaning business owner’s salary ranges from $16,500 to over $100,000.

  1. How Can You Get More Commercial Cleaning Clients?

The following are simple guides on how to get more commercial clients;

  • Through social media
  • Through customer referrals
  • Recycling marketing campaigns
  • Optimize your website content
  • By developing a marketing plan
  • Building a professional network
  1. How Do You Price A Commercial Cleaning Job?

Simply multiply the number of employees needed and their hourly rate by the hours it will take to clean the facility. For instance, if the job requires three employees at $10 an hour, and it will take six hours to clean, the cost to staff the job will be $180.

12. How Much Should I Charge To Clean A House?

Cleaning a house, you can charge between $100 to $200, or between $25 and $90 per hour- per cleaner. On the other hand, you can also charge based on the area of the house you are tasked with cleaning, which should generally range between $0.05 and $0.10 per square foot.

13. Is A Cleaning Franchise A Good Investment?

Absolutely yes! A cleaning franchise can be a highly profitable investment, especially considering the relatively low start-up costs involved.

  1. How Can You Get A Government Contract?
  • Navigate SAM.gov. to search for contracts
  • Seek a subcontracting opportunity
  • Work with a bid-matching service
  • Market directly to agencies
  1. Can Anyone Bid On Government Contracts?

Most likely, but before you can bid on federal contracts, you must complete your System for Award Management (SAM) Registration. Note! Only businesses that have completed their registration can submit bids and receive federal contracts.

  1. How Much Do Banks Pay For Cleaning?

The average salary of a bank cleaner in the United States is about $38,474 per year. However, the lowest salary of a bank cleaner is $21,682 per year.

  1. How Much Do Government Contracts Pay?

The basic salaries of Government Contractors in the US range from $13,019 to $349,254, with a median salary of $63,178. In addition, the middle 57% of Government Contractors makes between $63,179 and $158,367, with the top 86% making $349,254.

  1. How Do You Make Your Cleaning Business Stand Out?
  • Find your niche
  • Customer service
  • Pricing and value
  • Invest in yourself
  • Invest in your employees
  • Ask for and listen to feedback
  1. Do Government Contracts Pay Well?

Yes, the government contracts payment is quite encouraging! For instance, the average Government Contractor in the US makes up to $68,094.

20. How Do You Bid For A Government Contract in the Uk?

The following are the steps to bid for a government contract in the U.K;

  • Find the contract opportunity that you are interested in
  • Make sure that you can provide the products or services needed
  • Read the proposal submission guidelines closely and follow accordingly to the letter
  • Do research on closed bid information
21. Do Government Contracts Pay Upfront?

Your contract will actually detail the payment terms, and each contract will vary though, but it’s not unusual for a contract to pay some percentage as an upfront fee, followed by monthly payments, with the remainder of the balance upon completion.

22. How Long Does It Take To Win A Government Contract?

Government contracts usually take a long time to procure, on average, it takes people 18 to 24 months to secure their first contract.

23. What Is The 4 Categories Of Cleaning Agents?
  • Detergents
  • Degreasers
  • Abrasives
  • Acids