The concept of time management is one aspect of work – life that loads of people struggle with. It is one thing to meet your target and it is entirely another thing to meet the target within the set time frame. Most organizations lose some of their clients simply because they failed in meeting the set deadline. For example, if you promise a client to deliver a product or service within 24 hours and you exceed it, they might overlook it the first time, but if you repeat it again, they might likely consider other options.
Training your employees effectively on time management is non – negotiable in this present dispensation, simply because things changes with rapid astonishment and there are loads of distraction in this twenty first century compare to the last centuries. Truly there are a lot of things ranging from technology to entertainment begging for our attention. No doubt, any organization that do not invest in training its employees effectively on time management will likely operate below their capacity.
So if you as an employer of labor want your all your employees to always meet and surpass their targets as well as manage strike a balance in their work – life, then you must make it a point of duty to train all your employees effectively on time management. It is not a one – off thing; it is an ongoing process. So make sure that in you include time management in your annual training schedule; it is good when it is done twice or more times in a calendar year.
Now let us quickly go through some tips to be considered if you want to train your employees effectively on time management;
5 Ways to Training your Employees Effectively on Time Management
1. Introduce Clocking System For Data Collection
In order to be able to effectively train your employees on time management, the first thing to do is to gather related data to know the time pattern in your organization. If you want to get a clear picture of the time pattern in your organization, then you should introduce a clocking system. The essence of clocking system is simply to collect records of when an employee resumed duty and when they close from work. A clocking system is always installed at the entrance point and exit point of an organization.
In some cases, the clocking system is installed in every employee’s personal computer. So that when they log in, their time will start counting. This computer base clocking also take into account the time spend on tea break, lunch break, and all forms of breaks. So once you are able to collect the needed data, then you would be able to know if your employees are conscious of time or if they don’t. The result you get from your clocking system will determine the kind of training that you will design for them. In some cases it might be customized for each employee and in most cases it is a general training on time management for all employees.
2. Develop a Training Module on Time – Management
Once you are able to get the required data and the data have been properly analyzed, then you go ahead to develop a training module on time management that will address relevant aspect of their daily work activities. One good thing about clocking system especially the computer base one, is that it will point at the areas where time are spent the more or areas of your work activities that requires more time than what is allocated. Sincerely you would need relevant information to be able to develop and train your employees effectively on time management. It is important to train your employees more than once in a year on time management. In some cases, you might have to narrow down the training to individuals who have challenge with time management.
3. Develop a Training Module on Work – Life Balance
Another important training in the area of time management is work – life management. The concept of work life balance was introduced when employees and trainers discovered that an employee’s life outside work has a way of affecting his performance. So if you want to train your employees effectively on time management at work, then you must also cover the aspect of work life balance. You should develop a training module on work life balance and train them more than once in a year. The truth is that if an employee can effectively strike a balance in his work and life outside work, you are likely going to get the best in terms of performance from him or her.
4. Create a Reward System for Employees that are Punctual
When you are done with training your employees on time management and on work life balance, the next thing to do is to encourage them to put to use what they have learned. Part of what you need to do to encourage them to put to use what they have learnt is to introduce a reward system for employees that are punctual. The reward might not necessarily be in cash, it might be a certificate of appreciation, a coupon or you could give them time off work. Once this is put in place, you will be amazed to use the healthy competition it will create amongst your employees. People will work hard to get the reward.
5. Some Portion of Your Employee’s Salary Should Be Performance Based
Another way to effectively train your employees on time management is to ensure that a portion of their salary is tied to their performance (time based). The truth is that all most all employees will sit – up once they know that they won’t earn their full salary if they follow short of time. Sincerely that is one of the ways to frown at late coming and also time wastage at work. So companies even go ahead to deduct from an employee’s salary whenever they come late to work.
There you have; the tips to follow to effectively train your employees on time management.